Conducting Transparent Evaluations 

As your year (Fall/Spring) or weeks (Summer) of PMM draws toward and end, interns participate in a process of evaluation within their ministry contexts. The evaluative method is primarily one of reflection and conversation between the intern and the learning partners. Interns, then, report back to the colloquy concerning the content of these evaluations and to further reflect on them. All evaluation forms are automatically sent to the PMM office. The primary purpose of evaluation is to facilitate the intern's own learning in context, and the following method of evaluation is designed to empower the intern in this process of learning and formation for ministry. The steps provided give more detail of expectations and information on access to the needed documents.

Step 1. The respective PMM evaluations forms may be accessed by interns through their respective Blackboard course under "Final Evaluation Form Access Here."

Clergy/Mentoring and Lay/Site learning partners each complete an evaluation separately using the Learning Partner Evaluation link provided by the intern for non-profits to the site and the mentoring partner and for congregations to the lay partner and the clergy partner.

Seminarians complete the self evaluation form using the link on your Blackboard course.

Once each person submits the form, your responses will be emailed to the provided email address. Should you not receive an email, please contact the PM&M office directly at PMMAssistant@WesleySeminary.edu. Please identify who you are and who you are evaluating.

Please share your completed evaluation with the other persons on the learning team at this time.

Step 2. After separately completing the end-of-term evaluation forms, the learning partners and ministry intern should meet together in order to read and discuss each others' written evaluations. Both points of similarity and difference can provide fruitful areas for conversation together. A worksheet is provided to help record intern insights.

Seminarians should use the worksheet: Worksheet for Seminarian Discussions of Evaluations to record thoughts from this evaluation review meeting and submit it on Blackboard.

Step 3. Interns are responsible, then, for submitting the evaluation worksheet on their respective colloquy group discussion board on blackboard:

• For Fall/Spring PMM, during the spring semester: before your final colloquy meeting.
• For Summer PMM: before the final mandatory in-person virtual session.

Step 4. Interns enrolled in PMM will have an opportunity to share these evaluations with their classmates in the PMM Colloquy at the seminary as well as with the instructors of that Colloquy. Use notes from the Worksheet for Intern Discussions of Evaluations as a discussion aid.

Step 5. Colloquy leaders then complete their own evaluation of the intern using the form for this purpose.

The deadline for returning all evaluation forms to the PMM office is according to the date grades are due to the registrar for the seminarian's status:

• graduating seminarians are due the day before faculty meeting in May.
• returning seminarians are due the day before grades are due for spring or summer semesters.

Step 6. All evaluative reports will then be kept in the intern’s PMM file at the seminary where the seminarian will have access to them and where they are governed by FERPA. Evaluations from an internship will be shown subsequently outside of the seminary at the seminarian's or graduate's written and explicit request to do so using the official form on Handbooks & Forms in  section "PMM Evaluation Forms".