Conducting Transparent Evaluations

Final evaluations for the Fall and Spring term internships are due two weeks prior to the final colloquy session. For Summer session internships, the final evaluations are due by the Friday before the last day of the internship.

Interns and learning partners complete the evaluation using online forms. Interns will find directions and links to the evaluation form under the "Seminarian Evaluation Process" menu heading in their Blackboard course. The Blackboard instructions include an invitation and link for interns to copy and paste into emails to send to their learning partners so they can access the form.

Intern and evaluators enter their email address on the form. When the form is submitted, the questions and answers are automatically formatted into a report that is sent back to the person’s email address and to the PM&M office. Persons who do not see the report in their mailboxes within a few hours should check the spam or junk folder for an email sent from no-reply@wufoo.com. If it is not there, they should send a message to the PM&M office at PMMAssistant@WesleySeminary.edu, including their first and last name and the name of the intern.

Once the learning partners and intern have received their emailed evaluation reports, they should meet to read over and discuss them as a team before the last colloquy meeting. The intern will keep a written record of helpful suggestions and insights, points of agreement and disagreement, and whatever feedback may be conducive to professional growth. An option downloadable worksheet may be found on Handbook & Forms (under PMM Evaluation Forms, middle column).

Interns will share the evaluation worksheet or alternative written notes with colloquy members by posting them to their group discussion board. The deadline for Fall and Spring term is two weeks before the final spring colloquy meeting. The deadline for Summer term is the Friday before the last day of the internship.

Interns will have an opportunity to share their evaluation reflections with their classmates during their last colloquy, using notes submitted on Blackboard as a discussion aid.

The colloquy leaders will then complete their own evaluation of the intern using the online form. These are automatically sent to the PM&M office. The deadline for Fall and Spring term interns who are graduating is the Tuesday before graduation. For other Fall and Spring term interns, the deadline is two days before the May date that grades are due to the registrar. The due date for Summer term interns is the Wednesday before the fall semester begins.

The seminarian will continue to have access to all evaluation records received in the PM&M office, where they are protected by the Family Educational Rights and Privacy Act (FERPA). This information will be made available to persons outside the seminary only with the written and explicit permission of the seminarian, before and after graduation. Requests must be made using the official form found in the "PMM Evaluation Forms" section (middle column) under Handbooks & Forms.