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POSITION ANNOUNCEMENT

Executive Assistant, Office of International Relations

Posted March 1, 2023

The position will remain open until filled

The Office of International Relations addresses the education needs of churches beyond the United States of America and advances theological education with indigenous church leaders worldwide. The Office of International Relations also establishes and strengthens Wesley’s mission network with various institutions, seminaries, missionaries, denominations, and individuals. 

Position Description

The Executive Assistant, Office of International Relations, is a regular, full-time position providing administrative support for the Office of International Relations (OIR), headed by the Vice President of International Relations. The successful candidate will work closely with the VP of International Relations on duties such as scheduling, taking meeting minutes, event planning and execution, and additional projects as needed. Record keeping, attention to detail, and excellent verbal and written communication skills are paramount. The successful candidate collaborates with faculty, staff, adjunct faculty members, the Seminary’s associate deans, and other administrators as needed.

Essential Duties and Responsibilities:

• Manage year-round program planning calendar in partnership with VP.
• Manage logistics, schedules, and calendar of VP.
• Provide administrative assistance to the Global Doctor of Ministry program, including (but not limited to) preparing promotional materials, maintaining updated lists of prospective students and current students, disseminating information to students, and arranging on-campus and guest housing when needed.
• Work with the Korean office for the Global Doctor of Ministry program.
• Provide oversight and management of the budgetary process for the office and other budgets as assigned.
• Coordinate special events for the office, including Korean Endowment Scholarship Festival, council meetings, worship for the Korean students, and other events.
• Maintain the information database for Korean students, donors, graduates, council members, and the global network.
• Additional duties as needed.

Qualifications

• The successful applicant will have completed a Bachelor’s degree and demonstrate the ability to perform at an executive level.
• Bilingual in English/Korean is a must.
• Experience working in an institution of higher education or a church is a plus, as is some knowledge of seminary education.
• Outstanding interpersonal skills and exceptional oral and written communication skills.
• Careful attention to details and deadlines.
• Exceptional skills in office management.
• A high degree of confidentiality, professionalism, and credibility.
• Strong skills in meeting and interacting with the public.
• Digital literacy – exceptionally proficient in Microsoft Office Suite and Zoom.

To apply, send a cover letter and resume to:

Maggie Ayres

Director of Human Resources

mayres@wesleyseminary.edu

Wesley Theological Seminary is an equal-opportunity employer.

The seminary is committed to an inclusive community; it affirms a policy of equal opportunity employment and will not discriminate against employees in any personnel action or against applicants because of race, creed, color, national origin, age, disabling condition, sex or sexual orientation.

It is the intent of the seminary that the makeup of the student body, administration, board of governors, faculty and staff reflect this commitment to an inclusive community. To that end, the seminary considers every position opening an opportunity to pursue the goal of inclusiveness.